Privacy Policy

1. Introduction

DynamisOS ("Platform", "we", "us") is operated by Signet Ventures LLC. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our AI Chief of Staff platform and related services.

2. Information We Collect

Account Information

When you create an account, we collect your name, email address, and authentication credentials. Accounts are managed through Supabase Auth.

Conversation Data

We store your conversations with Ava (your AI assistant) to provide continuity, context, and memory across sessions. This includes text messages, voice transcripts, and any files you share during conversations.

Profile and Preference Data

Information you provide about your goals, preferences, contacts, habits, and workflows. This data powers Ava's personalized assistance.

Integration Data

When you connect third-party services (email, calendar, CRM, etc.), we access data from those services as authorized by you. We store metadata and sync tokens; raw data is processed in real-time and not permanently retained unless specifically needed for memory features.

Usage Metrics

We collect anonymized usage data including feature usage frequency, API call volumes, and performance metrics to improve the platform.

3. How We Store Your Data

All user data is stored in Supabase (PostgreSQL) with Row-Level Security (RLS) enabled. Data is encrypted at rest using AES-256 encryption. API keys you provide are stored encrypted and are never logged or exposed in plain text.

4. Third-Party AI Providers

DynamisOS routes your conversations to AI providers based on your configuration. You provide your own API keys for these services:

• xAI (Grok)— Default conversation model for Ava
• Anthropic (Claude)— Used for Max (CTO agent) and as a fallback
• ElevenLabs— Voice synthesis and speech-to-text
• OpenAI— Optional provider for specific tasks
• Google (Gemini)— Optional provider for voice mode

When your messages are sent to these providers, they are subject to each provider's own privacy policy. You are responsible for reviewing and accepting each provider's terms. DynamisOS does not control how these providers handle data.

5. Data Retention

Your data is retained for as long as your account is active. You may request deletion of your data at any time through Settings > Delete Account. Upon account deletion:

• All conversations and messages are permanently deleted
• All memory data (facts, summaries, decisions) is permanently deleted
• All integration connections are revoked
• All stored API keys are destroyed
• Anonymized, aggregated usage metrics may be retained for analytics

6. Your Rights

Access

You can access all your data through the platform at any time. The Memory Time Machine feature allows you to review your complete history.

Deletion

You may delete your account and all associated data at any time from Settings > Delete Account.

Export

You may export your conversations, memories, and profile data in JSON format.

Correction

You can correct any personal information through your profile settings or by instructing Ava to update incorrect information.

7. GDPR Compliance

For users in the European Economic Area (EEA), we process personal data under the legal basis of contract performance and legitimate interest. You have the right to access, rectify, erase, restrict processing, data portability, and object to processing. To exercise these rights, contact us at ava@dynamisos.com.

8. CCPA Compliance

California residents have the right to know what personal information is collected, request deletion, and opt out of the sale of personal information. We do not sell personal information.

9. Cookies and Analytics

We use essential cookies for authentication and session management. We may use privacy-respecting analytics to understand usage patterns. No third-party advertising cookies are used.

10. Contact

For privacy-related inquiries, contact us at ava@dynamisos.com.

Signet Ventures LLC
Charlotte, NC